Application Overview

The function of the OCF Application is to provide a centralized point of reference for tracking and coordination OCF membership and event participation. The major functionality for the application includes data management for:

• Centralized Identity of OCF participants
• Affiliation of OCF participants to logical groupings (i.e. crews)
• Coordination of group logistics/activities to support event operations
• OCF Membership and related Elections processes
• Fair Family News Subscriptions
• Inventory Types and Inventory Budgeting for Groups
• Inventory Assignment and related Financial Transactions
• Role Based Access Control
• Reporting on all of the above.

Terminology

Term	Definition
Person	Identity of an individual that has some relationship to OCF
User	Person with a login credentials that allow them to authenticate to the application.
User Roles	System Users are assigned roles that determine the kind of operations that can perform.
Member	Person that has indicated to OCF that they wish to be part of the membership database. OCF membership is required in order to vote in OCF Elections.
Root Group	Logical collection of people based on some specific OCF function. Root Groups can be assigned inventory budgets which are used used to govern the assignment of OCF inventory to persons in the group.
Coordinator	Person identified by OCF management as being responsible for the management of an Root Group
Sub-Group	Logical collection of people based on a specific sub-function of a Root Group. Sub Groups are hierarchical in nature and can contain other subgroups. Subgroups can be assigned inventory budgets but their budgets are restricted to the available inventory budgets of their immediate parent group.
Group Domain	Groups can associated into Domains that provide a means for applying specialized functions or business logic unique to all groups in the Domain. Examples of domains could be Entertainment, Security , Craft Booths, Staff Crew, etc)
Group Leader	Person identified by an OCF Coordinator that is delegated for responsibility for management of a Sub-Group.
Inventory	Any material procured by OCF and distributed to people for the purpose of facilitating OCF operations. Some inventory costs money and its distribution must be preceded by a recorded financial transaction.
Inventory Budget	The specific amount of a particular type of inventory that is made available to a Root Group. The amounts are determined by the OCF Budget Committee annually. Some inventory type budgets are derived as a function of another inventory type using a formula defined in the OCF Guidelines.
Inventory Assignment	The association of a specific type and quantity of inventory to a specific person in a specific group.
Paid For	Indication that the OCF inventory crew has recorded the receipt of money for a specific type and quantity of inventory assigned to a specific person in a specific group.
GoldenRod	A variance from the budgeted inventory amounts set by the budget committee. GoldenRod variances are used to accommodate budget requirements identified after the base level budgets for Root Groups are established. GoldenRod variances must be approved by a BUM or other budgeting authority and they expire after each event. They do not apply to sub-groups.
Subscription	An indication that a person should receive an OCF publication or be on an OCF email list

-- JimReed - 08 Jul 2012